Accounts Payable

Position: Accounts Payable

Grade: K

Department: Finance & Accounts

Location: Koparkhairane, Navi Mumbai

Work Mode: 100% Work from Office (5 Days a Week)

Job Summary

The Accounts Payable (Grade K) is responsible for end-to-end vendor invoice processing, statutory taxation compliance (GST/TDS), payment releases, and query resolution in SAP. The role ensures timely and accurate processing of PO and non-PO invoices, vendor reconciliations, monthly expense provisions, and coordination across internal and external stakeholders while strictly adhering to company policies and timeline KPIs.

Key Responsibilities

1. Invoice Accounting & Payment Processing

• PO & Non-PO Invoices: Perform verification, scrolling, GRN/Service Entry linking, and accounting of PO-based vendor invoices in SAP. Handle non-PO transactions through the YEXP system.
• Special Payments: Manage rent bills, advance payments, retention release payments, and Bank Guarantee (BG) accounting.
• SPOT & Foreign Payments: Process crucial statutory and business proposals on the same day (including holidays) via SPOT payments. Verify import documents and process foreign vendor payments (additives/project-related).
• Payment Proposals & Clearances: Generate verified payment proposals for the Banking team. Oversee FAAS clearing for vendor advance settlements (identifying Trip IDs) and manage insurance proposal payments (Company & Employee) in coordination with the Central Insurance team.
• Monthly Utility & Portal Processing: Verify and approve monthly operator bills via the R-Delight portal in compliance with internal policies.

2. Taxation & Statutory Compliance

• Taxation Rules: Ensure accurate application of TDS rules, GST reconciliation, and Input Tax Credit (ITC) eligibility.
• Statutory Checks: Validate compliance with Labour Laws, GST, VAT, and TDS before authorizing payment releases.
• Bank Guarantees: Ensure receipt of BGs per PO/WO terms, maintain operational records, and process surrender upon expiry.
• Month-End Closures: Process monthly expense provisions, TDS on provisions, and support financial closure and compliance audit activities.

3. Stakeholder Management & MIS Reporting

• QMD Desk Support: Act as the single point of contact at the Accounts Payable Quality Management Desk (QMD) to address and resolve queries from vendors and internal departments.
• Issue Resolution: Swiftly resolve system errors, PO defects, and payment holds.
• Reporting & Analytics: Compile and distribute monthly MIS reports highlighting pending invoice accounting, unlinked GRNs/Service Entries, compliance defects, and open PO/GST issues.

Qualification & Experience

• Education: B.Com, M.Com, CA-Inter, or MBA (Finance / Commerce background).
• Experience: Minimum 3 years of hands-on experience in core Accounts Payable functions.
• Technical Skills: Hands-on working knowledge of SAP (FI/MM) and proficiency in MS Excel for MIS reporting.

Core Competencies

• Thorough understanding of GST rules, TDS rates, and statutory compliance.
• Strong reconciliation skills (Vendor ledger, GR/IR, and GST).
• Ability to work effectively under tight month-end deadline schedules.
• Key Recruitment & Deployment Guidelines

Location Preference: Candidates currently residing in Chembur, Thane, or Navi Mumbai (up to Kharghar), or those willing to relocate to these areas

Commute: Candidates must manage their own daily commute to the DAKC Koparkhairane office.