Executive – Purchase

Job Purpose
Effectively raising of purchase orders and ensure 100% servicing to avoid any production shortfall.
Review the quality and cost aspects and adhere to the stipulated timelines for the same.

Primary Responsibilities

Business Responsibility Areas
(Please detail out at least 8-10 responsibility areas)

 Key Performance Indicators

1. PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).
2. Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated
3. Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)
4. Ensure vendor’s portal or boardwalk usage compliance and co-ordination with IT if any issue
5. Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function
6. Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively
7. Quality rejection handling and CAPA closures in SAP as guided by Manager
8. Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.
9. Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.
10. Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.
11. Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.
12. Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.
13. Actively participate and complete assigned projects.

a) Financial Scope (Range of financial spend):  NA
b) People Management Scope (Range of no. of Direct/ Indirect Reports):  NA
c) Geography Coverage (Country- wide/ State- wide / Area-wide)  Country wide
d) Corporate Coverage (Company- wide / Business Unit or Function-wide / Sub- function-wide / Other): Sub-function

Qualifications
Essential
 Graduate

Desired
 Commercial graduate

Previous Experience
Essential
 Excel expertise
 Basic commercial

knowledge Desired
 Previous purchase experience
 SAP/ERP exposure

Functional Competencies
  Basic commercial knowledge
 Conversant with Excel, Word, SAP

Behavioral Competencies
  Communication skills (written and verbal) for coordination with internal and external stakeholders
. Time management skills